Parishioners Mr N Hayward and Dr W Elson
1-0708/2 - Election of Council Chairman
DR was nominated by ST and seconded by HS.
There were no other nominations, so DR was declared elected.
2-0708/2 - Chairman’s Acceptance of the
Position
DR accepted the position and declared his
intention to serve the council and the community to the best of his abilities.
3-0708/2 - Welcome and Apologies
The Chairman welcomed Councillors and
visitors to the meeting and advised that there were apologies for absence from
Cty Cllr P. Bellfield and Parishioner Dr J Fielder
4-0708/2 - Elections of Vice
Chairman, Responsible Financial Officer and Council’s Nominee to the Committee
of Brandeston Village Hall & Recreation Ground
HS was proposed as Vice Chair by ST and
seconded by DR. There were no other nominations, so HS was duly declared
elected.
A M
Hounsell was appointed as RFO.
KC
was duly proposed, seconded and appointed as nominee to the committee of
BVH&RG.
5-0708/2 - Councillors’ Acceptance of
Office, Register of Interests and Register of Electoral Expenses
Those councillors present completed their
Declarations of Acceptance of Office and Declarations of Election Expenses for
forwarding to SCDC by the Clerk.
It was agreed that Register of Interests
would be completed later.
6-0708/2 – Declarations of Interest in Agenda Items
ST declared interest in agenda item 13 (a)
7-0708/2 – Co-option of two Councillors to
Vacancies
Dr W Elson was proposed by HS and seconded
by KC.
Dr J Fielder was proposed by ST and
seconded by HS.
Both were declared duly elected
The Clerk was requested to book two places
for the new councillors on the SALC course for new councillors to be held on 04
June 2007, with the third "free" place to be taken by KC (or HS if KC
unable to attend)
8-0708/2 – Appointments of Parish Tree
Officer and Parish Footpath Officer
Mr J Garratt was appointed as Tree Officer
and Mr R Reade as Footpath Officer.
9-0708/2 – Previous Minutes
The minutes of the meeting of 25 April
2007 were approved and signed as a true record
10-0708/2 – Matters arising from previous
minutes
(i) Speeding in The Street
(previous minute 4-0707/1 (i))
The Clerk confirmed that he had written to SCC
regarding average speeds and requesting further visits by the SCC “SID”
equipment.
(ii)
Drainage in The Street (previous minute 4-0708/1 (ii))
The Clerk confirmed that he had advised
SCC, Highways of the date of the Village Fete and had pointed out that the
entrance at the Recreation Ground must
not be blocked at that time.
(iii)
Audit of Village Hall Accounts (previous minute
4-0708/1 (iv))
ST advised that there was nothing furtherr
to report due to the short period from the last meeting.
(iv)
Re-naming of Low Street (previous minute 4-0708 (v))
The Clerk advised that he had written to
the Low Street residents as instructed by the last council meeting
(v)
Entry in the Village of the Year competition (previous
minute 4-0708/1 (vi))
ST advised that attempts were
being made to establish the exact date of visit (without success so far) and confirmed that she would place an item in
Parish magazine asking villagers to take extra effort to keep the village tidy.
Other items to be undertaken were to remove notices from telegraph poles and
Mrs J Rice would be asked to take down old notices at the village hall.
(vi)
Planning application C07/0438 – 16 Low Street
(previous minute 5-0708/1 (ii))
The Clerk advised that he had written to
SCDC in accordance with the last council minutes
(vii)
Previous planning application C04/0086 – Conversion of
barn to residential dwelling etc. (previous minute 5-0708/1 (iii))
The Clerk confirmmed that he had written
to SCDC in accordance with the last council minutes
(viii)
Routing of FP14 (previous minute 8-0708/1 (ii))
The Clerk advised that he had written to
SCC in accordance with the last council minutes
11-0708/2 - Planning
The Clerk confirmed that there were no
outstanding planning matters for discussion.
12-0708/2 – Financial Report by RFO (The
Clerk)
The Clerk advised that the financial
position was unchanged from that reported to the meeting of 25 April 2007;
namely that the main account has a current balance of £1,964.29 and the 100+
account a balance of £1,364.98 (both after allowing accruals for cheques raised
and for latest receipts). The Clerk confirmed that the council’s finances
continued to be satisfactory
13-0708/2 – Financial Matters
The council agreed payment to BVH&RG
of £8.00 for room hire for the next meeting at the village hall on agreed date
of 11 July 2007. ST withdrew from the meeting for this item
14-0708/2 – Brandeston Parish Plan
The Chairman adjourned the meeting to
permit open discussion on this item as recorded in the notes attached these
minutes.
The Chairman re-convened the meeting and
the Clerk was instructed to make the arrangements set out in the attached
notes.
15-0708/2 – Correspondence
The Chairman presented the letter received
from (and circulated to Councillors) Earl Soham pre-school group requesting a
donation. It was agreed to make a donation of £20 but the Clerk was instructed
to advise them that it was exceptional for the Parish Council to make donations
outside of the parish - an exception was being made due to the attendance of
Brandeston children at the school.
16-0708/2 - Any other business as may be
raised and accepted as appropriate by the Chairman
There were no items under this heading.
Date of Next Meeting
Dates of next meetings were confirmed as
11 July 2007 and 26 Sept 2007; both at 8.00 pm at the village hall.
The meeting closed at 9.45 pm
NOTES OF DISCUSSION ON PARISH PLAN
Mr N Hayward suggested that the
volunteers, identified as willing to assist in the preparation of a Parish Plan
at the meeting of 16 April 2007, be encouraged to hold their meeting and to
appoint a committee. it was agreed that the Council should “ensure” that a
suitable meeting be held. Mr Hayward added that with a one-year timescale this
first meeting should be held in approximately one month.
ST stated that the meeting should not
start with preconceived ideas but that the Council should make suggestions and
headings. She also advised that the village hall committee would probably
consider this meeting to be a community event and not subject to charge for
hire. She undertook to discuss with the committee.
KC suggested that notice of the meeting be
made to the whole village so that others can come forward. This was agreed with
publicity and other arrangements as follows :-
1. Item in June Parish Magazine to include
mention of the good turn-out at the last PP meeting and urging further
attendance.
2. Notices on three parish boards
3. Council to write to those already
volunteered urging them to attend the meeting and asking for their involvement
right at the start
4. Council to prepare outline agenda for
the meeting to include "welcome, nominations and election of committee,
nominations for Suffolk ACRE workshops and request for more volunteers.
5. The Clerk to establish when the next
Suffolk ACRE workshops were to be held.
6. It was agreed that this meeting be held
at the village hall on 27 June 2007 at 8.00 pm